# Receiving Invoices in Portal (cont.)

**RECEIVING INVOICES IN PORTAL (PART 2)**

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Search for and add products. You can limit search results to items for that vendor only.

**Tip:** Use **Load All Items for Vendor** to quickly load products, then **X off** any not received to avoid incorrect "Last Received" dates.

Enter quantities and costs, then Save.

Confirm any base cost changes. Ensure the invoice balances then Save.

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**Balancing Invoices**

Always verify that totals (including deposit) match your physical invoice.

⚠️ Do not make changes to SKU setup on the Receiving Edit page alone. It’s best to update product details in Product Maintenance to prevent future mismatches.

**Checklist:**

* Check **Category** (for correct tax)
* Verify **Deposit**
* Check **Units per Case**
* For packaged items sold individually, ensure **Units per Pack** and **Singles** are correctly set

**Freight and Service Charges**

For vendors like BDL (AB) or LDB (BC) that include extra fees:

Option 1: Create a SKU in a taxable category and add it to the invoice.

Option 2: Use the Freight field (bottom left), ensuring GST is checked.

**GST**

GST amounts may round differently on your vendor invoice compared to Barnet. To balance the totals exactly, some stores create a **GST Rounding SKU** in a **no-tax category** and use it to adjust for the difference.

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**ADD VENDOR INVOICE #**

After saving, click “Details” and enter the **Vendor Invoice Number**.

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**PRINTING A RECEIVING REPORT**

Print a detailed Receiving Report including all item details and a category breakdown.

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**HANDLING CREDITS**

It is best practice to enter credits **as soon as products are unsellable**, not when the vendor issues the credit.

**Steps:**

* Create a Receiving Invoice with the vendor.
* Enter **negative quantities** for SKUs needing credit.
* Use the expected cost and add **Remarks**.
* If the credit does not correspond to a specific SKU, create a general **Credit SKU** in a **Credit Category**.

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**EDITING A SAVED INVOICE**

To **edit**, open the invoice, click “Details”, make changes, and click “Update Invoice”.

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**DELETING INVOICES**

To **delete**, open the invoice and click either red Delete button.

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**INVOICE PAYMENT STATUS (Optional)**

You can track payment status in Barnet:

Click the blue Payments button.

Select invoices to mark as paid.

Choose the payment type and enter payment date.

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