PUB POS - Inventory
BARNET PUB – INVENTORY MANAGEMENT
Recipe System - Setting Up the Recipe System
The PUB Inventory system connects what you sell to what you purchase by using recipes, sizes, and portions. This allows the system to automatically calculate costs and deduct inventory correctly.
1.1 Purchasing Items (Ingredients)
The system defines two types of products:
Selling ItemsItems sold to customers (e.g., drinks, menu items).
Purchasing ItemsItems purchased to make Selling Items (e.g., liquor, wine, ingredients).
You can switch between these views in the Product List using the tabs:
Selling Items
Purchasing Items
Tip: Always confirm you are working in the correct tab before editing products.
Viewing Purchasing Item Details
When viewing a Purchasing Item, the system will show:
Product details (size, cost, etc.)
A list on the right-hand side showing which Selling Items use this ingredient
This helps verify ingredient usage across multiple menu items.
1.2 Setting Up Sizes
Correct size setup is critical for accurate inventory tracking.
1.2.1 Open the Size Table
Navigate to the Size Table in PUB Manager.
1.2.2 Add or Edit a Size
Click “+” to add a new size
Or double-click an existing size to edit it
1.2.3 Portion Size & Portion Rate
When configuring a size, ensure:
Portion Size is correct
Portion Rate is accurate
Portion Rate = how many portions are contained in that size.
The inventory system relies on this information to:
Link Selling Items to Purchasing Items
Calculate costs
Deduct inventory accurately
1.3 Recipes
Each Selling Item is made up of portions of Purchasing Items (ingredients).
A recipe:
Lists all ingredients used
Shows individual ingredient costs
Displays the total cost of the Selling Item
Example: Peller White (6 oz Glass)
Purchasing Item
Peller White wine
Purchased in a 4L box
Sizes Set Up
6 oz = 6 ounces
4L = 138.65 ounces
These values must already exist in the Size Table.
Adding the Recipe
Open <Product Maintenance>.
Search for the Selling Item: Peller White – 6 oz
Go to the ‘Recipe’ tab
Click the green “+” icon to add an ingredient
Selecting the Ingredient
In the Search field, find the Peller White Purchasing Item
Select the item
Enter the portion size
In this example: 6 oz
Click “Save”
Result
The recipe is now linked
Each time a 6 oz glass of Peller White is sold:
The system deducts 6 oz
From the 4L (138.65 oz) purchasing inventory
Inventory levels and costs update automatically
Key Takeaways & Best Practices
Always verify Selling vs Purchasing item selection
Ensure Size and Portion Rates are accurate before adding recipes
Recipes drive:
Inventory deductions
Cost calculations
Reporting accuracy
Incorrect size setup will cause inventory discrepancies
Last updated