Receiving Invoices in Portal (cont.)

RECEIVING INVOICES IN PORTAL (PART 2)

Search for and add products. You can limit search results to items for that vendor only.

Tip: Use Load All Items for Vendor to quickly load products, then X off any not received to avoid incorrect "Last Received" dates.

Enter quantities and costs, then Save.

Confirm any base cost changes. Ensure the invoice balances then Save.

Balancing Invoices

Always verify that totals (including deposit) match your physical invoice.

⚠️ Do not make changes to SKU setup on the Receiving Edit page alone. It’s best to update product details in Product Maintenance to prevent future mismatches.

Checklist:

Check Category (for correct tax)
Verify Deposit
Check Units per Case
For packaged items sold individually, ensure Units per Pack and Singles are correctly set

Freight and Service Charges

For vendors like BDL (AB) or LDB (BC) that include extra fees:

Option 1: Create a SKU in a taxable category and add it to the invoice.

Option 2: Use the Freight field (bottom left), ensuring GST is checked.

GST

GST amounts may round differently on your vendor invoice compared to Barnet. To balance the totals exactly, some stores create a GST Rounding SKU in a no-tax category and use it to adjust for the difference.

ADD VENDOR INVOICE #

After saving, click “Details” and enter the Vendor Invoice Number.

PRINTING A RECEIVING REPORT

Print a detailed Receiving Report including all item details and a category breakdown.

HANDLING CREDITS

It is best practice to enter credits as soon as products are unsellable, not when the vendor issues the credit.

Steps:

Create a Receiving Invoice with the vendor.
Enter negative quantities for SKUs needing credit.
Use the expected cost and add Remarks.
If the credit does not correspond to a specific SKU, create a general Credit SKU in a Credit Category.