> For the complete documentation index, see [llms.txt](https://support.barnetpos.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://support.barnetpos.com/pos-manager/inventory/inventory-manually-add-closing-counts-by-category.md).
# Inventory Manually add Closing Counts by Category
**INVENTORY CLOSING COUNTS BY CATEGORY**
If a speed button has not been set, go to Inventory>Closing counts>Add Closing Count
Select the Category/Categories to be inventoried.
Tick “Show On Hand”
You must select “OK” to continue with the inventory without using a handheld stock counter.
Print the count sheet(s) and do a preliminary item count.
Once you have your preliminary counts,
· Double click on the first item and make any count corrections at the bottom.
· Click on “Save” – This will take you to the next item.
· Continue until all adjustments have been made.
Press “Post Closing Count”. This will immediately update your inventory, so a good preliminary count is important.
The ‘Edit Closing Count’ window will automatically open. This is where final edits are made.
· Tick “Show Only Short/Over Items”
· If necessary, print an “Over/Short” sheet to do a recount. (Found under the Print
Icon Arrow)
· Recount product
· Double click on an item to open the edit box at the bottom of the screen, edit product counts where necessary
· Hit “Save” after editing each product
Once the inventory is correct,
· Untick “Show Only Short/Over Items”
· Select “Accept All”
· Print the “Variance” Report
Sign the report, attach to your count/recount sheet and file. (It is a VERY good idea to save your recount sheets. You may need to refer to them during a future inventory to trace counting/inventory errors.)
**\*\*\*IMPORTANT NOTES\*\*\***
Make sure to untick the “Show Only Short/Over Items” before accepting the inventory or the hidden items will not be accepted.
If the inventory does not get completed, DELETE ALL ITEMS. Again, make sure to untick “Show Only Short/Over Items” or those items will remain.
---
# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.
## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.
Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:
```
GET https://support.barnetpos.com/pos-manager/inventory/inventory-manually-add-closing-counts-by-category.md?ask=&goal=
```
`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.
Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.